Room Selection Info
Room Selection is upon us! If you are a current student and plan to live on campus during the 2018-2019 academic year, you must participate in Room Selection on Sunday, April 8th in the Science Center Auditorium beginning at 6:45 p.m.
Any student intending to return to campus housing for the 2018-2019 academic year must sign a room agreement prior to the end of the spring semester. Students who have not signed a room agreement for the 2018-2019 school year will not be permitted to use summer storage. SPS students who have not signed a room agreement for the 2018-2019 academic year will not be permitted to keep their belongings in their academic year rooms during the summer.
New entering students for the fall will receive information about housing beginning in May.
Room Selection Timeline
March 6 and March 19
- March 6-Room Selection Info Session @ Noon in Sarah's Coffeehouse
- March 19-Room Selection Info Session @ 8 p.m. in Sarah's Coffeehouse
Make sure your Credits (earned, enrolled, transfer) & Anticipated Date of Graduation are correct with the Registrar's Office
Clear any account holds (Business Office, Financial Aid, Judicial)
Theme Corridor Proposals Due to ResLife
Squatting Requests Due to ResLife
March 20 - March 22
Hall Tours 9-10 p.m. (M - Dis; T - Mac/Dav; W - Sou/Rid)
Room Selection Notifications emailed to Wilson email account (includes lottery number)
ADA Requests & Documentation Due to Shelbie D'Annibale (Academic Support Center)
March 28-March 30
- Theme Corridor Offers emailed (acceptances due within 24 hours); sign Room Agreements
- ADA requests approved for early selection by Shelbie D'Annibale (Academic Support Center) sign Room Agreements
Fall Off-Campus Requests Due
April 2 -April 3
Approved Squatting requests sign Room Agreements
Approved Gender Neutral requests sign Room Agreements
Room Selection at 6:45 p.m. in Science Center Auditorium (Proxy requests due to email@example.com by noon 4/5)
April 9-April 13
- Students with Proxies, SPS & ADP residents sign Room Agreements
Frequently Asked Questions
Residence Life pulls a roster of all Undergraduate College students that indicates current class standing, credits (earned & currently enrolled), and anticipated graduation date. This roster is divided into "classes" based on earned credit hours + currently enrolled credit hours. (Please make sure to finish transferring any credit hours earned elsewhere) Numbers are randomly assigned through a computer program by class. Residence Life will notify all Undergraduate College students of their lottery number and Room Selection time via their Wilson email account.
On Sunday April 8th, each class will come to the Science Center in numerical order; super seniors, then seniors, then juniors, then sophomores, etc. Each class will be given a designated start time by which the class must be present. In the order of their lottery numbers within each class, students will sign up for the room of their choice.
Each person has one from the time their number is called to respond. If a student fails to respond when their number is called, they forfeit their spot and drop to the end of their class. You must be present to choose a room. If you cannot be present, you must designate in writing to the Director of Residence Life, by noon April 5th, a proxy who will select a room on your behalf. Each student, upon selecting their room, will sign a room agreement for the 2018-2019 academic year.
**Please note that students who have any account hold (administrative, Business Office, Financial Aid, etc.) will not be permitted to select a room. A final holds list will be generated on March 20th. Please make sure your hold is cleared by then. Students who clear their holds following March 20th will be placed at the end of their respective class for selection.
All residence halls are open to all students however availability of particular rooms will depend upon where you are in the overall numerical line-up. Obviously highly desired spaces on campus will likely be picked first and may not be available to individuals with later numbers.
To be able to offer a wide variety of room types and halls, spaces in Riddle, South, Mac/Dav, Disert, and Rosenkrans will be available during Room Selection.
Please note that all placements are changeable at any time based on facility, occupancy, or student needs. The College reserves the right to consolidate, alter, or cancel housing assignments at any time. Room charges are based on room occupancy. Any change in occupancy, for any reason, may result in additional room charges. The Student is responsible for making any necessary roommate arrangements. Students not approved for a buy-out (Double as a Single) are not permitted to refuse a roommate. Buyout and Single availability is limited to those with documented ADA accommodation needs. Students not registered for fall or who fail to clear their fall bill by published deadlines may lose their housing assignment.
Yes! When your number is called you can “pull up” your friend/suitemates and sign up in the same room together. Only the person whose number is called is permitted to pull once to fill their direct room to occupancy (pulled roommates get no additional pulls). Please note that if you agree to be pulled into a room, you forfeit the ability to sign up for a room when your number is called.
You can also request to live in a Theme Corridor. If you and your friends want to live together within the same block of rooms, you can propose a themed community based on your interests. Academic to social, hobbies to lifestyles to beliefs - the possibilities are endless. The theme could be gaming or artsy, substance-free or quiet, activism or cooking - anything you and your friends are interested in! Theme corridors are a great opportunity to shape your own community! Theme Corridors are groups of 8-14 students. More information is below.
Theme Corridors are groups of 8-14 students who want to live together in a block of rooms based on their interests (academic to social, gaming to artsy, & everything in between). Theme corridors will provide one program based on their theme for their floor/hall community during the academic year. Theme corridors offer a wonderful opportunity to shape your own community!
Applications are available online and are due March 19th. Applications will be reviewed by ResCouncil and the Director of Residence Life; if approved, the groups members’ lottery numbers will be averaged and the group will be placed in rank order with other groups. Offers will be made based on the placement preferences indicated in the application; all rooms in grouping must be filled to occupancy. Theme corridor placements are available in all traditional halls following current class restrictions; proportions within a given hall will be limited.
Singles and Doubles as Singles (buyouts) are limited to students with ADA-approved accommodation requests. If you have a specific need for a single that would fall under ADA policy, please make sure to submit that documentation and request to the Academic Support Center by March 22nd. ADP and SPS housing students never have roommates.
All other students need to have roommate plans in place prior to Room Selection. Rooms can only be selected if they are filled to occupancy - so if you want to be in a double room, you need to have a roommate with you at the time of selection; if you want a triple, you need 2 roommates; etc.
If you are unable to fill a room to occupancy when your number is called, you will be directed to select another eligible room that you can fill to occupancy or you will drop to the bottom of room selection and be paired with other students who do not have roommate plans.
Any room not filled to occupancy at any point after room selection may be consolidated or moved to achieve full occupancy at any time. This may include adding other students or moving the assigned students to a more appropriate room for the size of the roommate group. Students with vacancies are not permitted to refuse a roommate consolidation.
Students with two semesters or less remaining have the ability to “squat” their current room for their final year.
If you want to squat your room and your intended roommates are also eligible to squat (and you would fill the room to occupancy):
Each of you need to submit the online squatting request form by the deadline; your standing will be verified, then you’ll have your room! Please note that if you squat your room, you forfeit the ability to sign up for a different room during Room Selection.
If you want to squat your room but need to pull up a roommate to fill the room to occupancy:
Submit the online squatting request form by the deadline; your standing will be verified, then you will have your spot in the room. To pull in your roommate, go to Room Selection at your designated time; when your turn comes up, you will be able to pull up your desired roommate at the same rank at which you would normally.
Submit your request via the online Squatting Request form by March 19. Eligibility for squatting is based upon the Anticipated Date of Graduation and remaining credit hours needed to graduate as provided by the Registrar. Please make sure you have corrected your information by March 19th.
**Please note that because ADA requests must be filled prior to approval of squatting requests, certain rooms, especially singles, cannot be provided until all ADA requests are filled. If those spaces are not necessary to meet ADA needs, then squatting approvals will be granted.
If you need a housing accommodation that falls under the Americans with Disabilities Act (ADA) guidelines, you will need to submit a Housing Accommodations Request. Accommodations requests are due by March 22nd.
Supporting documentation may be required if the request is new and/or if the condition necessitating the accommodation is variable year to year. Students with accommodations already approved for the current academic year MUST submit a request to have the accommodation continued for the following academic year. If you do not have your request and any required supporting documentation completed and submitted by March 22nd, you will be asked to select a room as you normally would based on your lottery number and be added to a waitlist for an appropriate room.
Students with approved accommodations requests will be contacted to set up individual appointments to select their room in order of their lottery number in the Residence Life office. Note that if the student fails to select a room that meets the needs indicated in their accommodation application, they will be required to delay their room selection until Room Selection on April 8th.
**Please note that students with approved ESAs must also abide by these deadlines as your housing options may be impacted by the types of ESA requested. Students with approved ESAs must renew their request and documentation every year. ESA requests received after published deadlines may be delayed until the spring semester or appropriate housing becomes available. Students with ESAs (without ADA accommodations) will select rooms on April 8th.
· Mac/Dav - ADA accessible; singles, open doubles, quads
· Disert - divided doubles, quads
· Rosenkrans - divided doubles
· South - triples, singles; all with private bathrooms
· Riddle - singles, open doubles, triples, quads; most have semi-private bathrooms.
All singles and buyouts are limited to those with designated ADA accommodations only
Some areas will be held for the anticipated incoming class. Some rooms in each hall will be held for the purpose of ADA accommodations for current students, new students, and/or transfer students as appropriate for each hall. Designated areas in the halls may also be restricted by themes as approved by ResCouncil.
Floor plans are available on the ResLife website Residence Halls page. There will also be floor plans available at the Info Sessions that indicate the spaces available during Room Selection. Floor plans will also be displayed during Room Selection for students to review while they are waiting to sign up for their room. It is highly recommended that you have several different options in mind as far as where you are interested in living.
Each hall will also host an Open House in March so that students can see what the rooms and public spaces are like.
McElwain 2 (all-female; mixed class)
McElwain 3 (all-female; Pet-Free; mixed class;)
Davison 3 (all-male; mixed class;)
Davison 2 (all-male; mixed class)
Disert 2 (mixed gender; upperclass only)
Disert 3 (mixed gender; first-year only)
Rosenkrans 1 & 2 (mixed gender; mixed class) Rosenkrans 3 (Pet-Free; mixed gender; mixed class)
Riddle (mixed gender; upperclass)
South 1 & 2 (mixed gender; upperclass) South 3 (Pet Free; mixed gender)
Prentis (Single Parent Scholar (SPS); mixed gender; mixed class)
Mixed gender indicates only that men and women will occupy the same residential floor/hall community; no mixing of genders is permitted within a room or a suite. Each of the mixed areas has access to multiple restrooms; hall communities will be permitted to decide designations if they desire; otherwise designations of restrooms will be determined by ResLife.
Students needing gender inclusive (also called gender neutral) housing are able to request this type of accommodation in advance of Room Selection. Applications are available on the ResLife webpage under Forms and Resources. Applications are due by March 19th. Placements are limited to hall areas where a gender inclusive restroom is also available. All involved parties must sign the gender neutral housing agreement, fill the requested space to occupancy, and fill any vacancies within one week or the room will default to a gender-designated space again.
The room rate each student pays depends upon the type of room they select and whether the room is filled to occupancy.
The rates for 2018-2019 academic year are as follows:
Triple / Quad $5,030/year
Double as a Single $6,464/year
Please note that if, for any reason, your room is not filled to occupancy, you will be charged the rate appropriate for the number of occupants and room type. All students unable to fill a room to occupancy will select rooms at the end of Room Selection and will be paired with other unattached students as much as possible. A list of students who are in rooms with vacancies will be available after room selection is completed. Students with vacancies can pair up based on that list. Any student who does not fill their vacancies by May 5th may be consolidated with another student if the need arises.
**SPS and ADP students can find their housing rates on the webpages for those housing options.
Sign up for the best option available to you and then add your name to the wait list. Anyone who would like a different space on campus can add their name to the wait list, specifying what type of space they are wanting. If that space becomes available at any point over the summer or during the coming academic year, the Director of Residence Life will contact the wait listed individuals in order with a room offer.
Make sure to send a “proxy”.
If you cannot be present, you must designate, in writing, another student to draw for you. You must send your proxy designation by email to the Director of Residence Life by noon on April 5th. Your proxy must be present when your number is called. If you or your proxy are not present or do not respond within one minute of your number being called, you forfeit your number and drop to the back of your class.
As a residential college, all traditional students are expected to live on campus all 4 years. Exceptions to this policy are only made for the following reasons:
Commuters living with parents or adult relatives within a 35 mile driving distance from campus
Students 21 years of age or older who currently have senior standing as defined by the College Registrar
Students 24 years of age or older
Students participating in approved academic experiences such as semesters abroad, guest semesters, or U.N. semesters, etc.
Student teachers with special location needs
Married students or students with dependents in their care
Any residential student who wants to live off campus must complete an Off-Campus Housing Request. This form must be completed and submitted to Financial Aid for review before returning to the Director of Residence Life. All requests to live off campus for Fall 2018 are due by April 1st, 2018. Any requests received after this date will not be considered for Fall semester. It is strongly encouraged to submit all requests to live off campus before Room Selection. If you have not received a release to live off campus, you are strongly encouraged to still participate in Room Selection to be sure you have housing for the coming year.
Any Off-Campus Housing Request based on medical needs must also go through the ADA accommodations process to ensure that all possible solutions are explored. ADA requests & supporting documentation are due by April 7th. Please review and submit a Housing Accommodations Request by March 22nd so that your Off-Campus Request can be reviewed fully.
Q: I'm a Single Parent Scholar (SPS) program participant - do I need to participate in Room Selection?
No. However all SPS students planning to return for the upcoming fall semester must sign their 2018-2019 room agreement during the week of April 9th-April 13th.
Traditionally, SPS students keep the same room from year to year. However, if you would like to switch rooms for the coming year, you can make that request. Please make all room change requests in writing to Jared Hirtz and Katie Kough by April 9th. Make sure to explain where you would like to move as well as why you are requesting the room change. SPS students requesting a room change will be asked to complete their move in May.
SPS students that do not sign a 2018-2019 agreement by the end of Spring Semester 2018 will not be permitted to leave their belongings in their academic year room during the summer.
No. Room Selection is only for students who plan to be on campus in the fall. If you will need a room for just spring semester, contact the Director of Residence Life at firstname.lastname@example.org.
All residential students must select a meal plan. Graduate student residents are the only exemption.
Meal plan options for 2018-2019 remain the same. Prices for meal plans are in development.
Meal plan options for 2017-2018 are:
- Phoenix (19 meals/week) $6,094 annually, $3,047 per semester
- Gold (14 meals/week) $5,116 annually, $2,558 per semester
- Silver (10 meals/week) $4,320 annually, $2,160 per semester
The Silver meal plan is restricted to SPS, ADP, RA residents and residents who are classified as seniors for Room Selection. Commuters are not required to carry a meal plan but can select from any of the options or pay at the door.
Gold and Phoenix meal plans also include 2 guest passes per semester. You can claim/use your guest pass at the dining hall check in table.
If you have a specific dietary need or restriction that may not be able to be accommodated in our dining hall, please review and submit the Meal Plan Exemption request available online. All exemption requests must be submitted no later than 30 days prior to the start of the semester.